Choosing a specific parcel to navigate to from the tax parcel search results view displays the tax parcel details page for the selected parcel. The tax parcel detail page consists of two sections: the parcel overview section and the parcel detail section.



PARCEL DETAIL SECTION


This section provides current and historical details about the tax parcel. The information that is displayed in the detail selection view can be changed by choosing an element from the detail selection control drop down list. The options available for selection will vary from county to county. However, the following details should be available at every county that uses the Ascent Land Records Suite:

  • Assessments: This detail provides current and historical assessment information. When a user first selects this option, the information displayed will reflect that of the latest year for which the assessment roll for the parcel has been finalized. If assessment data for earlier years is available from the Ascent Land Records Suite, these years will appear in the Tax Year drop down, which can be selected by the user and will display the assessment detail for that year. 
  • Taxes: The taxes detail provides current and historical tax bill information and allows a user to:
    • View current year and previous year's tax payments
    • Print a copy of a tax bill on-line

    • Calculate interest and penalty based on a payoff date.

To print a tax bill, select the hyper-link representing the year of the tax bill. The tax bill will open as a PDF file in the user's web browser window or in Adobe Acrobat Reader, depending on how Adobe Acrobat Reader has been configured on the user's computer.


To view a summary of the current and previous year's tax history, scroll down to the Tax History section. The table displays the following information about a tax bill:

  • Tax Year:  The year the tax bill was issued. 
  • Tax Bill: The total amount originally due on the tax bill. 
  • Taxes Paid: The total amount of taxes, special charges, special assessments and delinquent charges paid to date. This does not include any interest/penalty. 
  • Taxes Due: The total amount of taxes, special charges, special assessments and delinquent that are currently due. This also does not include any interest/penalty. 
  • Interest: The amount of interest due on Current Due. This amount is computed for payments postmarked no later than the last day of the month / year submitted through the payment calculator. 
  • Penalty: The amount of penalty due on Current Due. This amount is computed for payments postmarked no later than the last day of the month / year submitted through the payment calculator. :
  • Fees: When this column is present, the county has the ability to add additional fees to a specific parcel and tax year. Examples of additional fees could be a non-sufficient funds charge on a returned payment or costs incurred during the foreclosure process. Interest and penalty are not charged on any amounts listed here.
  • Total Payoff: The total amount due, including any interest and penalty. This amount is computed for payments postmarked no later than the last day of the month / year submitted through the payment calculator. NOTE: An individual may calculate interest and penalty based on a payoff date by choosing a month and year from the drop down selectors and clicking the Submit button. Interest and penalty will only be computed for tax bills that are in 'Delinquent' status.


To view information about payments made select the hyper-link representing the year of the tax bill. A dialog will appear showing the payment receipt information. Click the Printer Friendly link in the upper right-hand corner to view the detail for printing. Close the dialog box by clicking the X in the upper right-hand corner.


  • Districts: The district detail section provides information about any special and other districts with which the parcel is associated.


The table displays the following information about the districts associated with a land parcel:

  • Type: The classification of the district.  These may be taxing or non-taxing districts.  Examples of the types of districts that can appear in the list are:
    • Lake
    • Sanitary
    • Tax Incremental District (TID, TIF)
    • Business Improvement District (BID)
    • Fire District
    • Voting District
  • Code: The county code for the district. This code may or may not coincide with a state code.
  • District: The name assigned by the county for the district. This name may or may not coincide with a name recognized by the state.



  • Parcel History: The parcel history detail provides an illustrated graphic representing the historical lineage of the parcel. These reflect any parent/child parcels associated with the parcel. NOTE: In the case where a parcel was migrated to the Ascent Land Records Suite from the system that the county previously used, the historical lineage may not be available. In this case, a user will need to visit the county and / or investigate recorded documents available through the county's Register of Deeds. 



  • Documents: The document detail provides a summary of documents relevant to the parcel. A document shown in the summary may represent a:
    • Register of Deeds Document: A recorded document is officially recorded with the county's Register of Deeds Office. At the time of recording, the Register of Deeds assigns the document a unique recorded document number.
    • Land Information Document: A land information document is not recorded, but rather is "filed" with the county department that is responsible for property listing activities. These documents are given a number from a numbering scheme independent of the Register of Deeds recorded document numbering scheme. 


The detail table will display the following information for the applicable document record:

  • Description: A description of the instrument. In the case of recorded documents, this represents a valid document type as dictated by the Register of Deeds system. In the case of Land Information documents it represents a document category that is defined by the county department responsible for land information (and may vary for different counties).
  • Doc #: The recorded document number, if applicable, for the document that transferred ownership. This number is generated by the Register of Deeds.
  • Vol./Pg.: The recorded document's volume and page, if applicable. 
  • Type: Indicates if the document is a Register of Deeds document or a Land Information document.
  • Recorded: The date the document was recorded in the Register of Deeds office.
  • Document Date: For Register of Deeds documents, this is the date that the document was signed. For Land Information documents, this is the date of the survey or the date that the document was filed. 
  • Geom.: If Yes, the document relates to the geometry of the document of the parcel and may or may not have altered the physical shape of one or more of the parcels. See real estate survey terminology for more information on how documents can dictate transactions that impact the shape of parcels.
  • Exception: If Yes, this document is an exception to the original physical shape of this parcel. If No, the document is not an exception to a larger parcel description but is the area describe in the legal document.  See real estate survey terminology for more information on how documents can dictate transactions that impact the shape of parcels.
  • Imaging: This provides a link for:
    • A public user to purchase a Register of Deeds document. Choosing the Purchase link will transfer the individual to the county's Register of Deeds system, which handles the processing of document purchases. Some counties may not provide a public interface to purchase documents. In this case, no link will be visible, and the individual will need to contact the Register of Deeds office for information on purchasing recorded documents.
    • An authorized user to view a Register of Deeds document. This may be a county employee or a public user that has been provided with subscription access to view documents. The user must 'Log in' with a valid user name and password, and the user name must have been configured with the necessary rights to View recorded documents. Individuals that are not county officials should contact the Register of Deeds office for information on becoming an authorized user.

NOTE: Both public and authorized users may view Land Information documents.

  • Survey History: The survey history tab provides a summary of survey entities associated with a land parcel, including those associated with any parent parcels. Please see real estate survey terminology for more information on what a survey represents in the Ascent Land Records Suite. Because the notion of a survey in the Ascent Land Records Suite is unique to this system, survey records will most likely not exist for documents processed prior to the county's change to the Ascent Land Records Suite. 


The information summary for each survey record consists of:

  • Description: This describes what instrument or transaction is defining the boundary change or boundary clarification.
  • Doc #.: The recorded document number, if applicable, for the document that transferred ownership. This number is generated by the Register of Deeds. Not all survey transactions will have an associated recorded number.
  • LID: The file number for Land Information documents. Not all survey transaction will have an LID number.
  • Lot: Lot number, as listed on the plat, if available.
  • Block: Block number, as listed on the plat, if available.
  • Remnant: If checked, indication that a piece of the parcel was not included in the survey, and is the remaining piece of the original parcel. If unchecked, parcel was created as a result of the survey.
  • Survey Date: The date of the survey or the date that the document was filed.



The View Survey link provides the capability to link directly to the survey detail. Clicking on this link will take the user to the same detail record that could also be found by using the appropriate search filters and the technique described in the section performing a survey search. 


Add-on parcel detail features that may be available at some counties include:

  • Sales History: The sales history detail provides users with historical information regarding property sale transfers that have occurred for the land parcel being viewed. Sale transfer information is derived from transfer fee information captured in the Register of Deeds office at the time the official document that transferred the property was recorded. There may be documents related to the parcel that are not displayed. In these situations, the individual should contact the county Register of Deeds for more information.


The detail table will display the following information for each sales history record:

  • Doc. #: The recorded document number, if applicable, for the document that transferred ownership. This number is generated by the Register of Deeds. 
  • Type: The type of document that transferred ownership.
  • Recorded: The date that the document was recorded with the Register of Deeds. 
  • Transfer Fee: The transfer fee paid when the document was recorded. Some transfers are exempt from transfer fees, so this value may be zero. 
  • Consideration: The amount paid for the parcel(s) sold. If the document transferred ownership for multiple parcels, this amount may reflect the consideration amount for more than one parcel. This value is back-calculated from the transfer fee, unless the consideration was explicitly specified when the document was indexed by the Register of Deeds.  
  • Imaging: This provides a link for:
    • A public user to purchase a Register of Deeds document. Choosing the Purchase link will transfer the individual to the county's Register of Deeds system, which handles the processing of document purchases. Some counties may not provide a public interface to purchase documents. In this case, no link will be visible, and the individual will need to contact the Register of Deeds office for information on purchasing recorded documents.
    • An authorized user to view a Register of Deeds document. This may be a county employee or a public user that has been provided with subscription access to view documents. The user must 'Log in' with a valid user name and password, and the user name must have been configured with the necessary rights to View recorded documents. Individuals that are not county officials should contact the Register of Deeds office for information on becoming an authorized user.
  • ERetr: Link to view Dept of Revenue ERetr detail.


  • Permits: The permit detail provides information about sanitary and land use permits associated with the land parcel. This feature is only available at some counties. Some permits may not be listed. 


The information related to sanitary permits that is available includes:

  • Permit #: The number issued by the county for the sanitary permit.
  • System Type: The type of water treatment system.
  • Issued Date: The date the permit was issued.
  • Last Service Date: The last date maintenance was recorded for the system


  • Parcel Map: The parcel map is intended to provide a concise, orthographic map of the land parcel. This map extends just beyond the boundaries of the parcel itself and the map does not provide controls to zoom or pan the map in any way. Most counties also have an interactive mapping GIS (Geographic Information System) application that provides more complex mapping functions and views. At counties where this is available, the View Interactive Map function is located in the special option links. The parcel map is typically available for active parcels, but not for inactive parcels.


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